Today, the content management
has become an essential element for the organizations
since a bad management may have terrible consequences for the organizations’ reputation.
For this, it is necessary to count on an effective content management system
that allows administrating and controlling the contents effectively while integrating them into a workflows system to verify their validity, keeping a control of versions or allowing their quick location, among others.
For this reason, Portal Framework ECM controls the life-cycle of the business contents completely
through out their different phases: obtaining, revision, distribution and storage.
Contents can be obtained from a data base
or entered directly
from the different platform menus.
Once the contents have been created or obtained, they must undergo a validation process
, managed through workflows that allow channelling
them and improve the business processes avoiding publishing mistakes and ensuring all the published documents and files have the approval for this.
When documents have been validated by the people in charge of the organization they can be distributed
internally (document management) or externally (web portal). There are different channels
to distribute the contents (PDA, Web, SMS…).
It is necessary analysing and controlling the access of those contents through a tracking system
that allows us to know what kind of user we have, what contents are interesting fro them, etc.
Finally, contents must be stored
for being accessible for the users in the future. Besides, Portal Framework allows storing a history of previous versions and comparing them.